Anti-Money Laundering Document Requirements

This page details the requirements that Orange Square are subject to, following the Money Laundering, Terrorist Financing and Transfer of Funds Regulations 2017

The industry in which Orange Square operates is subject to the requirements of the Money Laundering, Terrorist Financing and Transfer of Funds Regulations 2017 and all subsequent directives. Accordingly, Orange Square have a legal obligation to ascertain the beneficiaries of our business transactions through due diligence and as such, our clients will be asked to provide supporting documentation upon instruction. This enables us to identify who we are transacting with, and if necessary the source and destination of the funds changing hands. This process will be carried out on all sellers and buyers, and where applicable on landlords, tenants and guarantors (Where the monthly rent of an individual property yields an income of £8,000.00 or greater). We will not accept the instruction of those who refuse to comply.

We will require sight of primary and secondary identification documents. (The same ID document(s) cannot be used as a primary and secondary document even if it appears on both lists).

Below is a list of acceptable documents:

A. Primary document – Individuals proof of ID

We require one document from list 1 or one document from both list 2 and list 3.

List 1:

• Valid passport with full MRZ (machine readable zone). o Valid photo card driving licence (full and provisional).
• Valid national identity card with MRZ.
• Valid firearms certificate/shotgun licence.
• Valid biometric residence permit. 

List 2:

• Local authority council tax bill (for the current council tax year).
• Department of Work and Pensions letter dated within the last 12 months.
• Her Majesty’s Revenue and Customs notification dated within the last 12 months. o Disclosure and Barring Service letter dated within the last 12 months.
• Home Office letter dated within the last 12 months.
• Valid full UK paper driving licence issued before 1998 (with current address).

List 3:

• Local authority council tax bill (for the current council tax year).
• Utility bill (electricity, gas, landline, television, or water) dated within the last 3 months. (PDF acceptable).
• Bank letter dated within the last 3 months.
• Credit card statement dated within the last 3 months.
• Bank/building society statement/summary dated within the last 3 months and including account number and sort code. (PDF acceptable) o Court appointment letter dated within the last 12 months.

B. Secondary document – Individuals proof of address

• Secondary identification documents must show full name and current home address. We accept downloaded PDF utility bills and bank statements as identified below, however, for all other documents, we must see/verify the originals.
• Valid photo card driving licence (full and provisional).
• Bank/building society statement/summary dated within the last 3 months and including account number and sort code. (PDF acceptable)
• Mortgage statement dated within the last 3 months. (PDF acceptable)
• Utility bill (electricity, gas, landline, television, or water) dated within the last 3 months. (PDF acceptable).
• Local authority council tax bill (for the current council tax year).
• Local/State Benefit Letter within the last 12 months.
• Her Majesty’s Revenue and Customs notification dated within the last 12 months.
• Royal Mail mail redirection confirmation dated within the last 3 months.
• TV licence dated within the last 12 months.
• Letter from an SRA (Solicitors Regulatory Authority) authorised solicitor dated within the last 3 months.
• Current tenancy agreement issued by a solicitor, Council or reputable letting agent.

In the event that we are instructed to let or sell the property by a client that is not an individual, further documentation will be required as set out below.

• Probate
  • Grant of Probate.
  • Letter of Administration.
  • If solicitors not instructed, type A and type B document for Executors or Administrators. o Details of the solicitor instructed to obtain probate.
• Power of Attorney
  • Lasting Power of Attorney –the original, if registered and stamped by the OPG we can accept a copy.
  • Ordinary/ General Power of Attorney – a copy.
  • Type A and type B documents for all acting attorneys.
• Trust
  • Trust deed.
  • Name of the Settlor/s.
  • List of Trustee’s details.
  • List of beneficiaries and their dates of birth.
  • Certified ID where possible for the Settlor, beneficiaries and if not regulated professionals the Trustees.
• Limited company incorporated in the UK
  • Company name and number.
  • Certificate of Incorporation.
  • Memorandum and Articles of Association.
  • Annual Return or Confirmation Statement, including the details of company officers.
  • Type A and B identity documentation for all of those who own or control over 25% of the shares or voting rights.
• Overseas incorporated Limited company
  • Certificate of Incorporation.
  • Registered office in country of incorporation, principal business address.
  • Memorandum and Articles of Association.
  • Names of individuals who own or control over 25% of the shares or voting rights, together with their type A and type B ID documents.
  • Names of any individual(s) who otherwise exercise control over the management of the company.
  • Organisational chart together with details of any subsidiaries.

Please note that in all cases, we will not accept documentation outside of its valid dates.